Update
New regulations for concurrent events
Sometimes there are conflicts when planning events. Some events may interfere with each other, for example, due to issues with space, safety, traffic, or public order. In such cases, we refer to conflicting applications. It can also happen that several organizers want to use the same location. In that case, there are more applications for a venue than there are available event days. These are called competing applications.
A spot on the event reservation calendar is therefore limited. That’s why the municipality of Eindhoven has introduced new rules, also known as procedural rules. These rules ensure a fair distribution of the available event slots.
Why are there new procedural rules?
The previous procedural rules dated back to 2014 and were no longer up to date.
Since then, the pressure on public spaces has increased. In addition, certain locations have become more popular, and there is now a concentration of events during peak periods.
What has changed compared to the previous procedural rules?
The process for allocating scarce event locations and dates has been improved. The new assessment framework is clearer, more structured, and more transparent. A municipal expert committee has also been established. This committee evaluates submitted events based on themes such as sustainability, inclusion, economy, greenery, safety, and accessibility.
In addition, it has been agreed that prioritized events will take precedence on the event reservation calendar over other applications. These are events of special significance for the city. For 2026, these events are: Carnival, King’s Night & Day, Light Route and Torchlight Parade, Dutch Design Week, GLOW, Sinterklaas Arrival, Torch Parade, Keep on Giving, and New Year’s EHVE.
Are these new procedural rules important for me as an event organizer?
Most event organizers are not affected by these rules. However, if your event is planned at a location where there are more applications than available space, these procedural rules and the new assessment framework are important for you. In recent years, this has been the case at locations such as Karpendonkse Plas, Stadhuisplein, and Stadswandelpark.
Where can I find this information, and what is expected of me as an organizer?
Here you can find the new assessment framework with the questions for competing applications.
Are there competing or conflicting applications at the location you have applied for?
- You will receive an invitation from Eindhoven247 no later than Tuesday, October 7 to participate in the comparative assessment. This invitation will include a detailed questionnaire.
- Make sure to complete and submit this form by Sunday, October 12.
- This period is quite short! Our advice: prepare in advance and review the assessment framework with the questions for competing applications beforehand.
How does the procedure continue?
- Eindhoven247 collects and processes all completed questionnaires and prepares a proposal for point allocation, based on the assessment framework.
- The recommendations from Eindhoven247 are then reviewed by the expert committee mentioned above.
- Applications are ranked according to the points awarded. The event applications are placed on the event reservation calendar in the order of this ranking, until the maximum number of event days for a location is reached.
- If your event does not have a spot on this draft calendar, you will be contacted by phone in the second half of November.
- The draft event reservation calendar is then discussed with the municipality’s partner organizations, such as emergency services and Team Eindhoven Bereikbaar.
- The Executive Board of Mayor and Aldermen finalizes the official event reservation calendar before December 31, 2025.
In January 2026, all applicants will be notified whether or not their event has a spot on the calendar.
